The domain verification is an essential step to ensure that
the added domain is valid, not expired and you have sufficient privileges to
manage the email service of the domain. It also proves that you have access to
the domain or the domain’s DNS manage and have the information about the users
of the domain and other significant information required to change the email
hosting.
There are several way to verify your domain. But in case you
have registered the domain with a provider and changed the domain name servers
to a different provider, then the DNS records should be changed in the other
provider. Basically when DNS records are looked up from your domain’s name servers,
you may get clarified with your registrar of where your domain’s name servers
are pointed to.
Once you have verified the domain, the CNAME or the HTML
file can be removed and is no longer necessary. Once your domain is in verified
state, in case you switch your DNS provider you need to check the MX records of
the domain alone. Most DNS providers reset the MX entries during DNS shift or
change.
If you are a multi-tenant user and manage sending domains
for your own users, you’ll need to work directly with your users to verify
their sending domains. E.g. to verify a domain you need to have login access to
your email account where the sending domain is stored.
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